> ## Documentation Index
> Fetch the complete documentation index at: https://help.lunacal.ai/llms.txt
> Use this file to discover all available pages before exploring further.
# Manage Team Members
> The Team Members section allows you to manage everyone inside your workspace.
You can:
* Add new team members
* Manage roles
* Control booking visibility
* Enable or disable scheduling
* Assign event types
* Configure individual availability
This section is available inside a **Team Workspace** only.
## Accessing Team Members
1. Switch to your **Team Workspace**
2. Click **Team Members** from the left sidebar
You’ll see a list of all members with:
* Name & email
* Role (Owner / Admin / Member)
* Status (Active)
* Assigned Events count
## Adding a New Team Member
To invite someone:
1. Click **+ New Team Member**
2. Enter their email address
3. Select their role
4. Click **Send invite**
Once they accept, they will appear in the Team Members list.
> Only Owners and Admins can invite members.
## Managing Team Members (Three-Dot Menu)
Next to each member, click the **⋯ (three dots)** menu to access management options.
## 1. Edit Role
Change the member’s role:
* **Admin** – Can manage events and members
* **Member** – Can manage assigned events only
Use this when promoting or restricting access.
## 2. Hide from Booking Page
This removes the member from the **public team booking page**.
Use this when:
* A member should not appear publicly
* Internal team members shouldn’t be bookable directly
Hidden members can still:
* Be assigned to events
* Receive bookings (if assigned)
They just won’t appear publicly.
## 3. Disable Scheduling
This temporarily prevents the member from receiving new bookings.
Use this when:
* A member is on leave
* Temporarily unavailable
* Transitioning out of the team
Important:
* Existing bookings remain unchanged
* They simply won’t receive new ones
## 4. Remove Member
This permanently removes the user from the workspace.
What happens:
* They lose access to the team workspace
* They are unassigned from team events
* Future bookings may require reassignment
Past bookings remain in history.
## Clicking on a Team Member (Member Profile Page)
When you click a member’s name, you open their detailed profile.
You’ll see three tabs:
* Profile
* Availability
* Assigned Event Types
## 1. Profile Tab
Here you can modify:
* Full name, Description, Booking Link, Designation
* Profile photo
* Contact information
* Public booking page details
Changes here affect how the member appears on booking pages.
## 2. Availability Tab
This controls when the member is available for team events.
You can:
* Create new availability schedules
* Modify working hours
* Set different time blocks per day
* Delete old schedules
Important Logic:
Team event availability depends on:
* Event-level availability
* Member availability
* Connected calendar availability
If a member is unavailable here, they will not receive bookings — even if the event is active.
## 3. Assigned Event Types Tab
Here you control which team events this member participates in.
You can:
* Assign event types
* Unassign event types
This determines:
* Whether they appear in Round Robin events
* Whether they are included in Collective events
* Whether they can host specific event types
If a member is not assigned to an event:
* They will not receive bookings for that event
## How Team Member Settings Affect Booking Behavior
Understanding this logic prevents confusion:
| Setting | Effect |
| :----------------------- | :------------------------------------- |
| Hidden from booking page | Not publicly visible |
| Disabled scheduling | No new bookings assigned |
| Not assigned to event | Cannot receive bookings for that event |
| No availability set | No time slots shown |
| Calendar not connected | Conflicts may not block |
## Best Practices
* Use **Disable Scheduling** instead of removing members temporarily.
* Always configure **availability before assigning events**.
* Review assigned events when promoting or changing roles.
* Hide internal-only members from the booking page.
## Common Mistakes
* Assigning an event but not setting availability
* Leaving a member visible publicly but not assigning events
* Removing a member without checking future bookings
* Forgetting to disable scheduling when someone goes on leave