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When to use Round Robin vs other options (quick guide) Use when any qualified team member can take the meeting and you want fair distribution and fast first response.
Examples: Inbound product demos, support callbacks, clinic “general consult” pool, discovery calls. Use “Collective Scheduling” when the meeting must include multiple hosts (e.g., panel interview, complex demo with SE). Step 1 Click on “Create a new event”.
Step 2 Select “Round Robin ” from the “Assignment” options.
Example Sales team with 4 reps: every new demo rotates through Rep A → Rep B → Rep C → Rep D, then loops back. Step 3 The “Event Setup”, “Booking Limits”, and other settings work the same way as a regular event.
Example Keep your usual buffers and advance notice in “Booking Limits” so last-minute bookings don’t overload the next person in line. Step 4 Go to the “Assignment” section.
Step 5 “Round-Robin Hosts” Turn ON → All current and future team members are automatically included in the rotation.
Turn OFF → Manually select which team members will be part of the rotation.
“Default Hosts” A Default Host is a team member who will be added to every meeting in this event (co-host on all bookings).
Examples Support triage: keep “Round-Robin Hosts” ON so new hires auto-join the rotation; add a senior agent as “Default Host” to shadow first month. Clinic intake: rotate among 3 junior doctors, but add the senior doctor as “Default Host” for first-visit consultations. Step 6 “Availability Options” “Choose a Common Schedule (ON)”: All hosts follow the same availability you set here. Any changes apply to all linked events.
“Choose a Common Schedule (OFF)”: Each host uses their own individual availability for this event.
Example Global team: set “Choose a Common Schedule (OFF)” so each host’s personal hours are respected; Lunacal still rotates to the next host who’s free. Common mistakes to avoid Turning “Round-Robin Hosts” ON but leaving some members with no availability; they’ll never receive bookings. Forgetting buffers in “Booking Limits”, causing back-to-back assignments for whoever is next. Adding a “Default Host” unintentionally and wondering why one person appears on every invite. Mixing “Choose a Common Schedule (ON)” with hosts who need different time zones; use OFF for individual schedules. Leaving future hires out when “Round-Robin Hosts” is OFF; remember to add them manually.
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