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  • Round Robin Scheduling automatically assigns each new booking to the next available team member in a rotating order
When to use Round Robin vs other options (quick guide) Use when any qualified team member can take the meeting and you want fair distribution and fast first response.
Examples: Inbound product demos, support callbacks, clinic general consult pool, discovery calls. Use “Collective Scheduling” when the meeting must include multiple hosts (e.g., panel interview, complex demo with SE).

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Step 1

Click on “Create a new event”.

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Step 2

Select “Round Robin” from the “Assignment” options.
Example Sales team with 4 reps: every new demo rotates through Rep A → Rep B → Rep C → Rep D, then loops back.

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Step 3

The “Event Setup”, “Booking Limits”, and other settings work the same way as a regular event.
Example Keep your usual buffers and advance notice in “Booking Limits” so last-minute bookings don’t overload the next person in line.

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Step 4

Go to the “Assignment” section.

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Step 5

“Round-Robin Hosts” Turn ON → All current and future team members are automatically included in the rotation.
Turn OFF → Manually select which team members will be part of the rotation.
“Default Hosts” A Default Host is a team member who will be added to every meeting in this event (co-host on all bookings).
Examples: Support triage: keep “Round-Robin Hosts” ON so new hires auto-join the rotation; add a senior agent as “Default Host” to shadow first month. Clinic intake: rotate among 3 junior doctors, but add the senior doctor as “Default Host” for first-visit consultations.

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Step 6

“Availability Options” “Choose a Common Schedule (ON)”: All hosts follow the same availability you set here. Any changes apply to all linked events.
“Choose a Common Schedule (OFF)”: Each host uses their own individual availability for this event.
Example Global team: set “Choose a Common Schedule (OFF)” so each host’s personal hours are respected; Lunacal still rotates to the next host who’s free.

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Common mistakes to avoid

  • Turning “Round-Robin Hosts” ON but leaving some members with no availability; they’ll never receive bookings.
  • Forgetting buffers in “Booking Limits”, causing back-to-back assignments for whoever is next.
  • Adding a “Default Host” unintentionally and wondering why one person appears on every invite.
  • Mixing “Choose a Common Schedule (ON)” with hosts who need different time zones; use OFF for individual schedules.
  • Leaving future hires out when “Round-Robin Hosts” is OFF; remember to add them manually.