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What are Managed Events?

Managed Events in lunacal allow admins to create and control event types centrally, then assign them to one or more team members (hosts). Instead of each person creating and maintaining their own event types, Managed Events ensure consistency across your team while still allowing hosts to focus only on their availability. Managed Events are ideal when you want:
  • A single source of truth for event settings
  • Consistent branding, duration, buffers, and rules
  • Easy assignment and reassignment of hosts
  • Scalable scheduling for growing teams

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How Managed Events Work

  1. An admin creates a Managed Event
  2. Event settings are configured and (optionally) locked
  3. Members are assigned to the Managed Event
  4. lunacal uses the event rules and host availability to schedule meetings
Admins control the event configuration, while members simply receive bookings based on their availability.

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What Can Be Managed (Locked) by Admins

Admins can decide which event fields are centrally managed and which are editable by hosts. Commonly managed fields include:
  • Event name and description
  • Duration
  • Location (Zoom, Google Meet, phone, in‑person, etc.)
  • Availability rules
  • Buffers and minimum notice
  • Booking questions
  • Confirmation, reminder, and follow‑up emails
Locked fields stay consistent across all assigned hosts.

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Create a Managed Event

  1. Navigate to your team.
  2. Click Create Event
  3. Select Managed Event ( One-to-One ).
  4. Enter the event details:
    • Event name
    • Event URL
    • Duration
  5. You’ll see members list.
  6. Select members you want to assign this event.
  7. Click Continue
  8. Your event is created
  9. Save the Managed Event
The event is now ready to be assigned to hosts.
If you want to know more about event setup read this https://help.lunacal.ai/event-types/event-setup

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Assign Hosts to a Managed Event

  1. Open the Managed Event
  2. Go to the Assigned Members tab
  3. Select one or more team members
  4. Choose how hosts should be assigned:
  5. Save changes
Hosts will immediately see the Managed Event in their dashboard.

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Sharing a Managed Event

Each Managed Event has a single booking link that can be shared anywhere:
  • Direct URL
  • Embedded on your website
  • Used in email campaigns
  • Connected to Routing Forms
The booking link remains the same even if hosts are added or removed.

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Editing a Managed Event

Admins can update a Managed Event at any time.
  • Changes apply to future bookings only
  • Existing meetings are not affected
  • Updates sync automatically across all assigned hosts

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Delete a Managed Event

  • Delete: Permanently remove the event (existing bookings remain scheduled)

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Common Use Cases

  • Sales demos scheduled across multiple reps
  • Support calls handled by a shared team
  • Interviews with rotating interviewers
  • Onboarding or training sessions managed by operations teams

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Important Things to Know

  • Only admins can create or edit Managed Events
  • Hosts cannot change locked event settings
  • Removing a host does not cancel existing meetings
  • Managed Events help maintain consistency across large teams

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Need Help?

If you need help setting up or managing Managed Events, contact lunacal support ( [email protected] ) or explore related help documentation.