Manage Team Members

The Team Members section allows you to manage everyone inside your workspace. From here, you can:

• Add new team members
• Manage roles
• Control booking visibility
• Enable or disable scheduling
• Assign event types
• Configure individual availability

This section is available inside a Team Workspace only.

​

Accessing Team Members

1. Switch to your Team Workspace
2. Click Team Members from the left sidebar

You’ll see a list of all members with:

• Name & email
• Role (Owner / Admin / Member)
• Status (Active)
• Assigned Events count

​

Adding a New Team Member

To invite someone:

1. Click + New Team Member
2. Enter their email address
3. Select their role
4. Send invitation

Once they accept, they will appear in the Team Members list.

Only Owners and Admins can invite members.

​

Managing Team Members (Three-Dot Menu)

Next to each member, click the ⋯ (three dots) menu to access management options.

​

1. Edit Role

Change the member’s role:

• Owner – Full control (can disband team)
• Admin – Can manage events and members
• Member – Can manage assigned events only

Use this when promoting or restricting access.

​

2. Hide from Booking Page

This removes the member from the public team booking page. Use this when:

• A member should not appear publicly
• Internal team members shouldn’t be bookable directly

Hidden members can still:

• Be assigned to events
• Receive bookings (if assigned)

They just won’t appear publicly.

​

3. Disable Scheduling

This temporarily prevents the member from receiving new bookings. Use this when:

• A member is on leave
• Temporarily unavailable
• Transitioning out of the team

Important:

• Existing bookings remain unchanged
• They simply won’t receive new ones

​

4. Remove Member

This permanently removes the user from the workspace. What happens:

• They lose access to the team workspace
• They are unassigned from team events
• Future bookings may require reassignment

Past bookings remain in history.

​

Clicking on a Team Member (Member Profile Page)

When you click a member’s name, you open their detailed profile. You’ll see three tabs:

• Profile
• Availability
• Assigned Event Types

​

1. Profile Tab

Here you can modify:

• Full name, Description, Booking Link, Designation
• Profile photo
• Contact information
• Public booking page details

Changes here affect how the member appears on booking pages.

​

2. Availability Tab

This controls when the member is available for team events. You can:

• Create new availability schedules
• Modify working hours
• Set different time blocks per day
• Delete old schedules

Important Logic: Team event availability depends on:

• Event-level availability
• Member availability
• Connected calendar availability

If a member is unavailable here, they will not receive bookings — even if the event is active.

​

3. Assigned Event Types Tab

Here you control which team events this member participates in. You can:

• Assign event types
• Unassign event types

This determines:

• Whether they appear in Round Robin events
• Whether they are included in Collective events
• Whether they can host specific event types

If a member is not assigned to an event:

• They will not receive bookings for that event

​

How Team Member Settings Affect Booking Behavior

Understanding this logic prevents confusion:

​

Best Practices

• Use Disable Scheduling instead of removing members temporarily.
• Always configure availability before assigning events.
• Review assigned events when promoting or changing roles.
• Hide internal-only members from the booking page.

​

Common Mistakes

• Assigning an event but not setting availability\
• Leaving a member visible publicly but not assigning events\
• Removing a member without checking future bookings\
• Forgetting to disable scheduling when someone goes on leave